Studio name:
Contact person:
Date you asked:
Rates
What is the hourly rate? $
Is there a flat day rate? $ for hours
What does the rate include (room, engineer, gear, mixing, files)?
What costs extra?
Is there a minimum booking? hours
Do rates change for nights, weekends or holidays?
Engineer
Is an engineer included in the rate? yes / no
If not, what is the engineer’s rate? $ per hour
Who will the engineer be for my session?
Can I bring my own engineer? yes / no
If I bring my own engineer, does the room rate change?
Rooms and gear
Which room would I be in?
How many people fit comfortably?
What microphones and preamps are available for vocals?
What software does the studio run (and which version)?
Any instruments in the room I can use (keys, drums, guitars)?
Can I bring my own gear or plugins?
What I leave with
What files do I get at the end of the session?
Format (WAV, sample rate, bit depth):
Are the tracks consolidated from bar 1 so they line up anywhere? yes / no
Do I get the session file? yes / no
Do I get a rough mix? yes / no
How are files delivered (drive, link, email)?
How long after the session do I get them?
Is there a charge for file delivery or exports? $
Deposits and cancellation
Is a deposit required? $ or %
Is the deposit refundable? yes / no
How far ahead do I need to cancel to get it back? hours or days
What happens if I show up late?
What happens if the studio cancels on me?
Time and overtime
What are the studio’s hours?
Is there buffer time between sessions for setup and teardown? minutes
Is setup time billed? yes / no
What is the overtime rate if we run long? $ per hour
Can I extend on the day if the room is free?
Getting there
Address:
Is there parking? Where, and does it cost anything?
Where do I load in?
Elevator or stairs?
Is there a waiting area for people I bring?
Payment
What payment methods do you take (cash, card, transfer, app)?
When is the balance due (before, during, after)?
Do you send an invoice or receipt? yes / no
Session files and ownership
Who owns the session files after I leave?
Does the studio keep a copy? For how long?
Can the studio use my session in its own promotion (photos, clips, name)? yes / no
Do I need to sign anything to book?
Recent work
Can you share two or three recent songs recorded here?
Who engineered them?
Can I talk to a recent client?
My notes
This template is a starting point, not legal advice. For anything you cannot afford to lose, have a lawyer read it.
